Multiple Ways on How to Export Outlook for Mac to PST Windows?

February 11, 2019 | Author: | Posted in Software

Microsoft, that allow Exchange Connectivity provides email client for both Windows and Mac platform i.e. MS Outlook and Outlook for Mac respectively.

User interface and working of Outlook for Mac and Windows Outlook both are somewhat similar. The only difference between them is their file formats. Windows Outlook make use of PST file extension and creates OST when connected with Exchange to save complete mailbox data. On the other hand, Outlook for Mac make use of OLM file format for the same.

OLM vs PST File Formats

Windows Outlook supports two file formats i.e. PST and OST. PST saves the folder items when configured with POP3 accounts (Outlook stores data in .ost format when working offline with Exchange account). Whereas Outlook for Mac uses .olm extension.

Why Exporting Emails from Mac Outlook 2011, 2016, 2019 to Windows Outlook?

If a user tries to open OLM file in Windows Outlook, then it will not open as it is not supported. So, in order to access OLM file in MS Outlook for Windows, it is necessary to convert Outlook for Mac to PST and then import the resultant file in Outlook. Therefore, to export Outlook for Mac to PST, OLM to PST conversion is must.

The common situations that force users to export email from Outlook Mac to PST are:

  • User is moving to Windows from Mac machine. And it would become important for them to export Outlook for Mac to PST Windows.
  • One is temporarily making use of Windows machine at home or office. To access emails of Outlook for Mac in Windows, move OLM mailbox to PST.

Manual Process to Export Outlook for Mac to PST

The manual technique contains four important steps which should be performed one after another. The steps are:

  1. Generate an IMAP enabled account.
  2. Configure Mac Outlook with IMAP.
  3. Export Mac Outlook emails in IMAP.
  4. Now configure Windows Outlook with same IMAP account.

Generate IMAP Account

  1. Open Gmail or any other Browser based email application and click Settings.
  2. Click Forwarding and POP/IMAP tab.
  3. Now check IMAP status, enable IMAP if it is not enabled and click on Save.

Configure Mac Outlook with IMAP

  1. Open Mac Outlook >> Go to Tools >> Select Accounts.
  2. Choose Email >> Enter required details id and password.
  3. Enter IMAP Server >> Select SSL Connection along with SMTP server >> 465 Port Number >> click Add Account.

Export Mac Outlook emails to IMAP

  1. Open Mac Outlook and choose item to move.
  2. Right-click on it, select Move and click Copy to Folder.
  3. Find the IMAP folder name and select Copy.
  4. Update folder of IMAP with Send/Receive button and all OLM emails are exported in IMAP account.

Configure Win Outlook with same IMAP Account

  1. Go to Control Panel of the system >> Click Mail >> Email Accounts >> New.
  2. Choose the option “Manually Configure Server Settings” >> Click Next.
  3. Select IMAP/POP Settings option and click Next.
  4. Enter IMAP account login details, the incoming and outgoing server details and click More Settings.
  5. Click Advanced tab >> enter 993 port number in IMAP server >> select SSL connection.
  6. Enter port number of SMTP as 465 >> Select SSL connection >> Click OK.
  7. Click Next, process will take few minutes and click Finish.

Direct Way – Outlook for Mac to PST Converter

OLM to PST Tool is an advance and useful way for exporting emails from Outlook for Mac 2011, 2016, 2019 to Windows Outlook. Moreover, you can also directly export OLM to Office 365, Exchange Server and Apple Mail. It is one of the easiest and effective way to export Outlook for Mac emails to PST.  The software runs on all Windows OS versions and does not require the installation of Outlook application to perform the same.


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About Author
I am Vella Roger, working as a Senior Technical Analyst in a renowned software company that delivers numerous email migration utilities to users.


I am Vella Roger, working as a Senior Technical Analyst in a renowned software company that delivers numerous email migration utilities to users.

This author has published 8 articles so far.

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